logo_book
North Sumner Elementary

Sumner County Schools

 

Support for Students on Quarantine

 

School Name: North Sumner Elementary School 

Initial 

Quarantine Contact

I just received the call that my child needs to quarantine.  What’s next?


Check your student’s Google Classroom for up-to-date assignments and learning resources.


How will students get needed materials for at-home learning? 

The majority of at-home materials will be provided through Google Classroom.  If you cannot access the Internet, please contact your school for guidance on when to pick up materials.

Learning While on Quarantine

How will my student learn while on quarantine?



Instruction and instructional materials will be delivered through your child’s Google Classroom. Families without technology access at home will need to reach out to their child’s teacher for paper copies of instructional materials.  As a school, we will work with you on arranging appropriate pick-up times for delivery that limits direct contact with all personnel. 

Attendance, Student Work, Grades


How is attendance taken during quarantine?


Students are marked present while on quarantine if they complete their work. 


How do I submit my student’s work?


Work will be submitted through Google Classroom. Students without classroom access will submit a photo of their work through Remind to their teacher. 


How will my student receive grades on assignments?


Assignments will be graded using Google Classroom or photo submission of assignment through Remind. 

Support for Parents

How do I help my child learn?  What resources are available to help?


Please visit the Sumner Connect Parent Page.


Parent Page

  • How to access Google Classroom
  • Google Classroom Resources

How to use the Google Tools



How to access the Sumner Connect Lesson Library 

  • The Sumner Connect Lesson Library is a collection of filmed lessons  by our Sumner County teachers.
    • The lessons include reading and math lessons for kindergarten through 8th grade.
      • These lessons follow the district curriculum and instructional pacing guides. 
    • The library also includes lessons for English 9, Algebra 1, and Geometry.
  • Families are encouraged to reach out to their child’s teacher via email, phone, or Remind text for additional instructional support.




School Contacts

Who do I contact if I have a question? 


  • For instructional questions, please contact your child’s teacher.
  • For COVID specific questions, regarding attendance, please reach out to our school’s attendance clerk.
  • For COVID health questions, regarding negative or positive cases, please reach out to our school nurse.
  • For all other questions, please contact the school office. 

Sumner County Schools

School Re-entry Plan

Parent Communication

School Name: North Sumner Elementary

Arrival to School

Where do students go upon entering the building in the morning?

●     North Sumner Elementary is working to provide a safe environment for your students.  In order to mitigate student interaction to small cohorts (classroom group), students entering the building prior to 7:15 will be spaced in the instructional hallways by their designated classrooms, cafeteria or gymnasium.  This will limit the number of students with whom your child is exposed.

How will students socially distance in those areas?

●     Students will be seated with their individual classroom cohort.

 How will we move students from buses into the building?

●     Bus riders will enter the front of the building through the gym door.  Those students eating breakfast will go directly to the cafeteria.  Students not eating breakfast will go to their classroom cohort location.

 How will we move students from cars into the building?  Multiple points of entry?

●     Car riders will enter the building through the front entrance.  This will allow students to go directly to their cohort location or to the cafeteria for breakfast if applicable. Students not eating breakfast will enter through the gym door. 

●     Cohort Locations:

○     Students in fourth and fifth: Gym

○     Kindergarten: Outside Classroom

○     First Grade: Outside Classroom

○     Second Grade: Outside Library

○     Third Grade: Outside Classroom

Serving Meals

 

 

How will we serve breakfast?

●      Breakfast will be served with disposable trays and prepackaged eating utensils.  The cafeteria personnel will serve the students and follow proper food service precautions.  Students will be encouraged to remain spaced out in the breakfast serving line.

 Where will students eat breakfast?

●      Students will eat breakfast in the cafeteria with spacing being a primary concern.  Students will be paced by cohort to ensure safety for all.  .

 How will we serve lunch?

●      Lunch, like breakfast, will be served with disposable trays and prepackaged eating utensils.  Precautions are being taken to limit exposure of different classroom cohorts to each other during the lunch process.  Only one classroom cohort will be entering the serving area at a time.  

Where will students eat lunch?

●     Each classroom cohort will eat lunch together with space between them and other classrooms to mitigate student exposure to each other.  NSE has restructured the lunch schedule to provide half-capacity in the cafeteria during lunch times.  This will allow students to be properly social distanced.

 Will visitors be allowed at school?

●     In order to provide a safe environment for all students, visitors for lunch will not be allowed during the 2020-2021 School Year.  We hope you understand this precaution is to protect each child in the school building.

Class Transitions

 

 

How will we reduce traffic flow in the halls/common areas?

●     NSE has structured the school master schedule to lesson hallway traffic and large gatherings of students throughout the school day.  Every effort is being taken to make the school as accommodating for students and safe for students and school employees.

 What does recess look like?

●      In the past, an entire grade level has gone to recess at the same time on the playground. We realize and understand that the physical activity provided at recess is essential to child development and health.  In order to provide this needed release of energy and provide a safe environment for your student, recess will be divided for half capacity at designated recess areas. Two classroom cohorts will be on the playground at a time. Multiple play areas will be available to these cohorts: playground, field and track area.

●      Precautions will be taken to disinfect play equipment each day. As well as, students will wash hands or use hand sanitizer upon entry and dismissal of recess.

 How will we address student restroom breaks?

●     Restroom breaks will be scheduled to provide for each classroom cohort to utilize the hallway classrooms individually as a cohort.  Particular attention will be taken by the custodial staff to maintain clean and fresh restrooms as always.

Large Group Gatherings

 

 

How do we conduct assemblies?

●     Until such time as we can safely conduct whole school assemblies, we will refrain from having large group assemblies. Zoom or other web-based programs might be used for school-wide celebrations and instructional programs.

 Visitor Access to the building ?

●      In order to provide the healthiest school environment for your student, outside visitors to the school will be limited.  NSE appreciates its school family; however, lunch visitors will not be allowed for the 2020-2021 School Year.  We will continue to have IEP meetings and other needed meetings in the school office area.  We appreciate your understanding and patience with this matter.

Classrooms

 

 

How do we manage PE classrooms?

●      The school master schedule has been designed to provide additional time for the PE teacher to disinfect and clean play equipment and the gym between classes. When weather permits, the PE teacher will take students outside to various areas on the grounds for physical activity.

 What is our procedure/expectations for preventive cleaning in classrooms each period?

●     Related Arts and special education classrooms will be disinfected between each class.  

●     General classrooms will be disinfected while students are out of the room for lunch and Related Arts classes. Departmentalized grade levels will disinfect classrooms between each class rotation. 

 What will Title I, Special Education and Instructional Support during the day?

●     All adults will sanitize prior to entering and exiting a classroom.  As students transition from one class to another they will wash or utilize hand sanitizer.  Classrooms will be disinfected between instructional groups.  Schedules will be maximized to allow for proper cleaning. 

Sumner Connect

 

 

What is Sumner Connect?

For parents, Sumner Connect will provide training tutorials as they navigate Google Classroom, Skyward, and the GSuite tools. Sumner Connect will support teachers in their delivery of online instruction through Google Classroom and the integration of additional GSuite tools. Instruction during extended absences or closure will be provided by teachers through their Google Classrooms.

Clinic

 

What will clinic protocol look like for students coming to take medicine?

●      Students coming to the clinic to take medicines will enter the main office.  A trained individual will collect the student medicine and dispense it to the student.  This will prevent the student from coming in contact with sick students.

 What happens if a child or staff member becomes symptomatic?

●      If a staff member becomes symptomatic, the staff member  will be sent home and all district protocols will be followed.  Students will be removed from the classroom, the room will be disinfected, and students will return to the classroom with a substitute teacher.  Parents will be notified if a situation arises per Sumner County guidelines.

 Where is the isolation space in your building?

●      The isolation for NSE students is in a room adjacent to the front office.  Students who are in the isolation space will be in direct line of sight of an adult.

 What is the protocol for sick children?

●      Students that are sick will be placed in an isolation area after seeing the school nurse or office staff member.  Parents will be notified and NSE will follow all guidelines as directed by Sumner County Schools.

 What will the procedure be for taking midday temperature checks?

●      Midday temperature checks will occur before lunch using touchless thermometers.

●     Students will be checked by either the nurse, classroom teacher, or an office staff member after exiting the cafeteria.

●     All non-symptomatic students who are visiting the clinic for routine medicine or other needs will still have access to the clinic and school nurse.

●     If a student has a fever, we will:

○     Place the student in an area separate from all other students but in sight of an adult.

○     Contact parents/guardians for immediate pickup.

Dismissal

 

How will we dismiss bus riders?

●     All students will be dismissed from their classrooms. Bus numbers will be called over the intercom and students will be dismissed to their designated bus pick-up location.  A staff member will be positioned at each pick-up location to ensure the safe dismissal of students. First through third grade will dismiss out the middle door of the building. Kindergarten, fourth, and fifth graders will dismiss out the main entrance.

How will we dismiss car riders?

●     Car riders will be dismissed to the gym by cohorts.  Students will have designated seating locations that will limit their contact with others.  Students will be called individually to be dismissed as their parents arrive and will exit the building from the gym door.  Parents are asked to stay in their cars during dismissal in the car rider line. Please watch for loading changes and updates when you arrive.

 How will we prevent large groups of students from congregating?

●     Staff members will be assigned to multiple areas of the building to ensure students are not congregating and students are dismissed safely.

Co-Curriculars

 

 

What outside groups currently use my building?

●     NSE does not have any outside groups who use the building.

 How will we ensure common areas are routinely cleaned/sanitized (libraries, mobile labs, Chromebook carts, etc.)?

●      All shared instructional tools will be disinfected between use, this includes mobile devices and keyboards that are shared. NSE is 1:1 in most grades. Students will be assigned their own device to use while enrolled at NSE. It will be routinely sanitized. 

 

School Closure

 

 

How will we communicate to parents the district plan for school closures for classrooms, schools, and the district as a whole?

●     In the event of a school closure, NSE will notify parents by:

○     Remind

○     Social Media

○     School Messenger

○     Local News Stations

Communication

 

What communication platforms will be used this year?

●     North Sumner will communicate with all parents and students through:

○     Google Classroom

○     Remind

○     School Messenger

○     Social Media

○     School Website

○     School-wide text

Registration

 

 

What will registration look like?

Attendees of registration nights will be required to wear masks (guardians and students 13 years and older, due to the current Sumner County Executive Order that is in effect.)

●     In order to provide a safe environment for our students, North Sumner will have 3 registrations times available.

 Registration will be as follows:

●     Beginning July 15, parents are encouraged to complete on-line registration for their child.  If you are a returning student, you will NOT need to create a new account.  Please login to Skyward using your previous year’s login information.  If you need assistance, please reach out to the school office.

●     Only the child enrolling, and one guardian will be asked to attend following registration days.

●      July 27, 2020, from 8:30-11:30 a.m. students with last names A-I will attend registration.

●      July 27, 2020, from 4:00-7:00 p.m. students with last names J-P will attend registration.

●      July 28, 2020, from 4:00-7:00 p.m. students with last names Q-Z will attend registration.

●      When you arrive at the school, please look for signs and school personnel to direct you in the appropriate location.  Please remember to bring all required documents and remember enrolling on-line is encouraged, but not required.

 New Students who have not registered:

●     New Student Registration will be held July 22 from 9:00-2:00.

●     Please bring 2 proofs of residency for students who have been enrolled in another school.

●     If you are registering a new kindergarten student please bring a copy of the birth certificate, immunization records, 2 proofs of residence, and custody papers if applicable.                    

Online Learning

Sumner Virtual Academy:

Parents wishing to enroll their child into virtual learning will attend their zoned schools registration days.  Please bring all required registration paperwork (i.e. proof of residency, immunization forms, etc.) Students enrolled in Sumner Virtual Academy will not be allowed to participate in school sponsored extracurricular activities.

 

Title I Parent Information

Tennessee Department of Education PARENTAL NOTIFICATION

Under the Elementary and Secondary Education Act (ESEA)

The Elementary and Secondary Education Act (ESEA) makes it clear that Congress expects Local Educational Agencies (LEAS) and schools receiving federal funds to ensure that parents are actively involved and knowledgeable about their schools and their children's education. The law requires schools to give parents many different kinds of information and notices in a uniform and understandable format and, to the extent practicable, in a language that the parents can understand. Listed below are some of these required notices that must be made to parents by school districts or individual public schools.

Written complaint procedures: LEAS disseminate free of charge to parents of students, and to appropriate private school officials or representatives, adequate information about the State Educational Agency's (SEA) written complaint procedures for resolving issues of violation(s) of a Federal statute or regulation that applies to Title l, Part A programs. [34 CFR 5200.11(d)]

Teacher qualifications and non-highly qualified teachers: Beginning with the 2016-17 school year, schools will no longer be required to provide notice to parents related to the highly qualified status of their child's teacher. NOTE: Under ESSA S 1112(e)(1)(A), at the beginning of each year, an LEA shall notify parents that they may request and the LEA will provide certain information regarding the professional qualifications of the student's teachers and paraprofessionals. This includes information about whether the student's teacher:

1 ) has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction ;

  • is teaching under emergency or other provisional status through which state qualification or licensing criteria have been waived;
  • is teaching in the field of discipline not of the certification of the teacher; and
  • whether the child is provided services by paraprofessionals and, if so, their qualifications.

Title Ill requires that each eligible entity receiving a subgrant under 53114 shall include in its plan a certification that all teachers in any language instruction educational program for limited English proficient children that is, or will be, funded under this part are fluent in English and any other language used for instruction, including having written and oral communication skills. [ESEA Title Ill, Part A, 53116(c)]

Student_privacy: Districts must give parents annual notice at the beginning of the school year of the specific or approximate dates during the school year when the following activities are scheduled or expected to be scheduled:

activities involving the collection, disclosure or use of personal student information for the purpose of marketing or selling that information; administration of surveys containing request for certain types of sensitive information;  any non-emergency, invasive physical examination that is required as a condition of attendance, administered by the school, scheduled in advance and not necessary to protect the immediate health and safety of student.

A district must develop and adopt policies regarding the rights of parents to inspect:

January 2015

 third party surveys before they are administered or distributed to students;  measures to protect student privacy when surveys ask for certain sensitive information;  parental right to inspect any instructional materials;  administration of physical examinations or screening of students;  collection, disclosure or use of personal information from students for the purpose of marketing or selling that information; and  the parental right to inspect any instrument used to collect personal information before it is distributed to students.

Districts must give parents annual notice of an adoption or continued use of such policies and within a reasonable period of time after any substantive change in such policies. [20 U.S.C. 51232h(c)(2)] [ESEA Title Il, Part F, 51061(c)]

Public release of student directory information: Under the Family Education Rights and Privacy Act (FERPA), an LEA must provide notice to parents of the types of student information that it releases publicly. This type of student information, commonly referred to as "directory information," includes such items as names, addresses and telephone numbers and is information generally not considered harmful or an invasion of privacy if disclosed. The notice must include an explanation of a parent's right to request that the information not be disclosed without prior written consent.

Additionally, 59528 requires that parents be notified that the school routinely discloses names, addresses and telephone numbers to military recruiters upon request, subject to a parent's request not to disclose such information without written consent.

A single notice provided through a mailing, student handbook or other method that is reasonably calculated to inform parents of the above information is sufficient to satisfy the parental notification requirements of both FERPA and 59528. The notification must advise the parent of how to opt out of the public, nonconsensual disclosure of directory information and the method and timeline within which to do so. [ESEA 59528]

Military recruiter access to student information: Districts receiving federal education funds must notify parents of secondary school students that they have a right to request their child's name, address and telephone number not be released to a military recruiter without their prior written consent. Districts must comply with any such requests. [20 U.S.C. 57908(a)(2)] [ESEA 59528]

Parental involvement: A district receiving Title I funds and each school served under Title I must develop jointly with, agree on with, and distribute to, parents of children participating in Title I programs, a written parental involvement policy. If a school or district has a parental involvement policy that applies to all parents, it may amend the policy to meet the requirements under the ESEA. [ESEA Title l, Part A, 51118(a)(2)1 [20 U.S.C.

56318(b);

Parents shall be notified of the policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school. [ESEA Title l, Part A,

Schools must hold at least one annual meeting for Title I parents; v/ offer a flexible number of meetings;

 

involve parents in an ongoing manner in the planning, review and improvement of Title I programs; provide Title I parents with timely information about the programs, a description and explanation of the curriculum, forms of academic assessment and expected levels of student proficiency;

v/

if requested, provide opportunities for regular meetings to discuss decisions related to the education of their children; and

v/

develop a school-parent compact that outlines the responsibilities of each party for improved student academic achievement. [ESEA Title l, Part A, 51118(c)]

Title Ill requires that each eligible entity receiving a subgrant under 53114 submit a plan to the SEA that describes how the eligible entity will promote parental and community participation in programs for limited English proficient children. [ESEA Title Ill, Part A, 53116(b)(4)]

Title Ill-funded LEAS are required to implement an effective means of outreach to parents of limited English proficient children to inform such parents of how they can be involved in the education of their children and be active participants in assisting their children to learn English, achieve at high levels in core academic subjects and meet the same State content and achievement standards all children are expected to meet.

[ESEA Title Ill 53302(e)]

Report cards on statewide academic assessment: Each school district that receives Title l, Part A funds must prepare and disseminate an annual report card. Generally, the state or district must include on its report card information about public schools related to student achievement, accountability, teacher qualifications and other required information, as well as any other information that the state or district deems relevant.

These report cards must be concise and presented in an understandable and uniform format accessible to persons with disabilities and, to the extent practicable, provided in a language that parents can understand. In

(h)(2)]

Individual achievement on state assessment: A school that receives Title I funds must provide each parent information on the achievement level of their child on each of the state academic assessments as soon as is

All schools must provide to parents, teachers and principals the individual student interpretive, descriptive and diagnostic reports, which allow specific academic needs to be understood and addressed, and include information on the student's achievement on academic assessments aligned with State academic achievement

National Assessment of Education Progress: Districts, schools and students may voluntarily participate in the National Assessment of Educational Progress (NAEP). Parents of children selected to participate in any NAEP assessment must be informed before the assessment is administered that their child may be excused from participation for any reason, is not required to finish any assessment and is not required to answer any test question. A district must make reasonable efforts to inform parents and the public about their right to access all assessment data (except personally identifiable information), questions and current assessment instruments. [ESEA Title VI, Part C, 5411(c)(1); (d)(1)—(2))]

School-wide programs: A district must inform eligible schools and parents of school-wide program authority under which such schools may consolidate funds from federal, state and local sources to upgrade the entire educational program of the school. The school must serve an eligible attendance area in which at least 40% of the children in the area or enrolled in the school are from low-income families. [20 U.S.C. 56312(c)(1)(A)] [ESEA Title l, Part A, 51114]

Progress review: Each LEA shall publicize the results of the annual progress review to parents, teachers, principals, schools and the community so that the teachers, principals, other staff and schools can continually refine, in an instructionally useful manner, the program of instruction to help all children served under Title I to meet the challenging State student academic achievement standards. [ESEA 51116(a)(1)(C)]

Safe and drug-free schools orozrams: A district receiving safe and drug-free school program funds must inform and involve parents in violence and drug prevention efforts. The district must make reasonable efforts to inform parents of the content of safe and drug-free school programs and activities other than classroom instruction. If a parent objects in writing, the district must withdraw the student from the program or activity. [20 U.S.C. 57116(b),• 20 U.S.C. 57163]

Limited English_proficiencv oroerams: A school district that uses federal funds to provide a language instruction education program for children with limited English proficiency must no later than 30 days after the beginning of the school year inform the parents of each child identified for participation or participating in such a program:

 the reasons for the identification of the child as limited English proficient;  the child's level of English proficiency;  how that level was determined and the status of the child's academic achievement;  methods of instruction used in the program in which their child is participating and methods of instruction used in other available programs;  how the program will meet the educational strengths and needs of their child;  how the program will specifically help their child learn English and meet age-appropriate academic achievement standards for grade promotion and graduation;  the specific exit requirements for the program;  in the case of a child with a disability, how the program meets the child's IEP objectives; and  information about parental rights detailing the right of parents to have their child immediately removed from such program upon their request and the options that parents have to decline to enroll their child in such program or to choose another available program or method of instruction.

For a child not identified as limited English proficient prior to the beginning of the school year, the district must notify parents within the first two weeks of the child being placed in such a program. [20 U.S.C.56312(g);

[ESEA Title l, Part A,

Each eligible entity using Title Ill funds to provide a language instruction education program, and that has failed to make progress on the annual measurable achievement objectives shall separately inform the parents of children identified for participation in such program, or participating in such program, of such failure not later than 30 days after such failure occurs. All required information shall be provided in an understandable and uniform format and, to the extent practicable, in a language that the parent can understand. [ESEA, Title Ill, Part C,

Homeless children: To be eligible for funds, the school must provide written notice, at the time any child seeks enrollment in such school, and at least twice annually while the child is enrolled in such school, to the parent

or guardian or unaccompanied youth that, shall be signed by the parent or guardian or unaccompanied youth; that sets forth the general rights provided; and specifically states:

v/ the choice of schools homeless children are eligible to attend; v/ that no homeless child is required to attend a separate school for homeless children; v/ that homeless children shall be provided comparable services, including transportation services, educational services, and meals; and v/ that homeless children should not be stigmatized by school personnel.

The school must also:

v/ provide contact information for the local liaison for homeless children and the State

Coordinator for Education of Homeless Children and Youths; v/ provide assistance to the parent or guardian or unaccompanied youth to exercise the right to attend their choice of schools as provided for in subsection (g)(3)(A); and  if applicable, coordinate with the local education agency with jurisdiction for the school selected, to provide transportation and other necessary services. [42 U.S.C.

[ESEA Title X, Part C,

If the district sends a homeless child to a school other than the school of origin or the school requested by the parent or guardian, the district must provide the parents a written explanation for, including notice of the right to appeal, the decision. The information must also be provided whenever a dispute arises over school selection. [ESEA Title X, Part C, 5722(g)(3)(B)]

Each LEA liaison for homeless children and youth shall ensure the parents or guardians of homeless children and youth are informed of the educational and related opportunities available to their children and are provided with meaningful opportunities to participate in the education of their children. [ESEA Title X, Part C,

Public notice of the educational rights of homeless children and youths is disseminated where such children and youths receive services under this Act, such as schools, family shelters and soup kitchens. [ESEA Title X,

21st Century Community Learning Centers: A program or activity funded as part of a 21st Century Community Learning Center providing before and after school activities to advance student academic achievement must undergo periodic evaluation to assess its progress toward achieving its goal of providing high quality opportunities for academic enrichment. The results of evaluations shall be made available to the public upon request, with public notice of such availability provided. [ESEA 54205(b)(2)]

Waiver request: If a school district requests the U.S. Secretary of Education to waive any provision or regulation of the ESEA, it must provide notice and information about the waiver to the public in the manner in which is customarily provides public notice. [20 U.S.C. 57861(b)(3)(B)] [ESEA Title              Part D, 59401(b)(3)(B)(ii)]

 

 

Complaint Procedures for Federal Grant Programs

Elementary and Secondary Education Act (ESEA)

Statutory Requirement

Pursuant to 20 USC 7844, Sec. 9304 (a)(3)(C), of the ESEA a State Educational Agency shall adopt written procedures that offer parents, public agencies, other individuals or organizations a method for receipt and resolution of complaints alleging violations in the administration of the programs.

What is a complaint?

A complaint is a written allegation that a school, school district, other agency authorized by a

school district or the Tennessee Department of Education (TDOE), has violated the taw in the administration of education programs required by the ESEA.

What must be included in a complaint?

Individuals or organizations filing a complaint concerning federal grant programs under the ESEA, reauthorized as the No Child Left Behind Act of 2001, must do so in writing and must utilize the form provided with this document that requires the following information:

  • Full name, address, and telephone number of individual(s) or organization(s) filing the complaint;
 
   

  • A description of the situation or allegation;
  • The name of the school, school system, or other agency, and employee name(s) if known, the complaint is being filed against;
  • A statement regarding the federal statute or regulation that applies to an applicable federal grant program that has been allegedly violated; The facts supporting the allegation;
  • Efforts made to resolve the complaint with the school system.

Where should a complaint be sent?

Complaints, which must be signed by the individual(s) or organization(s) filing the complaint, must be sent to:

Tennessee Department of Education

Office of Consolidated Planning & Monitoring Federal Grant Programs Complaint

710 James Robertson Parkway, Andrew Johnson Tower, 9th floor

Nashville, Tennessee 37243

              of                                                                   • 710 James Robertson                 Andi ew

9 'N           •                                                               615-741 2620

Complaint Procedures for Federal Grant Programs

Elementary and Secondary Education Act (ESEA)

What ha

ens

com

a

   

is

e ed?

         

A written complaint will be promptly acknowledged and investigated. Appropriate program staff will conduct a review of the complaint and notify the complainant of receipt. If necessary, an onsite review may be conducted. If appropriate, based on the type of complaint, additional information may be gathered and forwarded to other appropriate offices or organizations.

If additional information is needed, the complainant will be contacted. For this reason, a telephone number and address of the complainant must be included with the complaint. Failure to provide a telephone number and address will result in TDOE not being able to adequately respond to the complaint.

Within sixty (60) calendar days of receipt of the complaint, it will be investigated and a written findings of fact will be issued and mailed to the complainant.

If areas of noncompliance are found, corrective action will be required and timelines for completion indicated. All parties will be informed of the areas of noncompliance and the required corrective actions.

If exceptional circumstances exist, the 60-day timeline may be extended. Some examples of exceptional circumstances may include:

       
       
 

  • Complexity of issues;
  • Need for additional information not received within the initial 60-day timeline;
  • Unavailability of any of the necessary parties to the complaint.

How can a complaint decision be appealed?

  1. If the complainant disagrees with the findings of fact, within ten (10) calendar days of receiving the findings, the complainant may file a written appeal of the findings to the same address noted above.
  2. The Office of Consolidated Planning & Monitoring will review the written appeal, the findings of fact, and after consulting with a Deputy Commissioner or the Commissioner of Education, within forty-five (45) calendar days will provide the complainant written notification of the decision.
  3. The complainant has the right to request review of the Tennessee Department of Education's decision by the Secretary, United States Department of Education. The review is at the Secretarys discretion.
  4. In matters involving violations of section 9501 , participation of private school children, the complainant has the right to file a complaint with the Secretary of Education or request the Secretary of Education to review the decision of the Tennessee Department of Education. For additional information on complaint procedures for participation of private school children, click here:

            (.)f                                                                  • 710 Jarnes Robertson                 Andi ew

  • • 615-741 -2620

Federal Grant Programs

COMPLAINT FORM

 
   


PLEASE PRINT

Full Name of Individual(s) or Organization(s) Filing the Complainant:

Complainant Mailing Address:

Complainant Phone Number:

Agency against which the complaint is being filed:

Description of the situation and the allegation:

Statement regarding the federal statute or regulation that applies to the applicable federal program(s) that has been allegedly violated:

Facts supporting the allegation:

List names and telephone numbers of individuals who can provide additional information.

Have efforts been made to resolve this complaint through the school system's internal grievance procedure? If so, what is the status of the grievance?

Has the corruplaint been filed with any other government agency? If so, provide the name of the agency.

If the Tennessee Department of Education does not have jurisdiction to investigate this complaint, do you give permission to send this complaint to the federal and/or state department or agency that has jurisdiction?

Signature of Complainant:

Date

     

Return this form, along with the attached CONSENT FORM.

             of                                                                    • 71 0 Jarnes Rob?lt-son                   Anchevv

                                                                              61 5 741 2620

Federal Grant Programs Complaint CONSENT FORM

CONSENT FOR USE OF PERSONAL INFORMATION

I am aware that it is the policy of the Tennessee Department of Education (TDOE), to the extent allowed by state law, to protect the identity of complainants who cooperate with the department's reviews and investigations. I understand the information I provide, as well as any information obtained during the review of this complaint, will be available to any person within the TDOE with a need to know its contents, and may be used for program analysis, review evaluation, and statistical purposes.

I also understand that any information I provide is subject to any state law which allows any citizen of Tennessee to review the records maintained by the TDOE. I also understand that for this complaint to be investigated it may be necessary for the TDOE to release my name and information about me to the entity or organization that is the subject of this complaint.

Signature of Complainant:

Date:

       
       
 


Return this form, along with the attached COMPLAINT FORM to:

Tennessee Department of Education

Office of Consolidated Planning & Monitoring Federal Grant Programs Complaint

710 James Robertson Parkway, Andrew Johnson Tower, 9th floor

Nashville, Tennessee 37243

             of                                                                  • 71 0 James Robertson                 Andrew

  • • 615-741 -2620

Our Mission:

The mission of North Sumner Elementary is to teach students to be life-long learners by providing individualized instruction that will enable them to be successful, responsible, self-motivated, and self-disciplined.